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Please send cover letters and resumes to Levi Patrick at info@tulsastem.org by September 20, 2021. Interviews will be scheduled on a rolling basis as applications are received.

Program Manager – Events and Outreach

Tulsa Regional STEM Alliance is committed to creating equitable and inclusive work environments to support the success of the full range of our employees.  We believe that employees who feel valued and respected will create policies, programs, practices, and services to effectively meet the needs and exceed the expectations of our increasingly diverse student populations.  We encourage candidates to apply who have demonstrated capacity to create inclusive work environments. We are committed to hiring and retaining a racially diverse, culturally competent staff at all levels of the organization who not only reflect the demographics of our students but also continue to deepen their skills and competencies to serve the full range of our community.  

POSITION DESCRIPTION:

Starting Salary Range: $50,000 – $55,000
Location: Tulsa, OK
Full or Part Time: Full Time
Supervisory: No
Reports to: Program Director
Date Opened: August 20, 2021

Under the direction of the Program Director, the Program Manager for Events and Outreach (PM-EO) actualizes STEM experiences for students, administers summer camp, and expands the STEM ecosystem capacity through grantmaking. This high-level administrative position will assume increasing project management responsibility based on demonstrated ability while also partnering with TRSA staff to advance TRSA’s mission of ensuring all students are STEM ready.

The Tulsa Regional STEM Alliance (TRSA) sits at the intersection of community partnerships, nonprofits, industry and workforce development initiatives, and PK-20 school systems, shaping, creating, and supporting high-quality STEM education for all. Collaborating with other Program Managers and the Volunteer Manager, the PM-EO is the primary lead on the development and enactment of student-facing STEM experiences, ranging from challenges and competitions involving robots, drones, SeaPerch, and science fairs to camps and career awareness opportunities. The PM-EO coordinates closely with stakeholders (school districts, higher education partners, community organizations, and business/industry) and shareholders (i.e., students and families) to co-design such experiences and create formal documentation that ensures their continued success. The PM-EO will administer teacher and community grants, such as the Summer Academy Grant, Drone Grant, and others, ensuring a strong program evaluation and accountability structure is established.

As TRSA and the position matures, the PM-EO will be responsible for advancing the quality of all student experiences and developing the next phase of expanding opportunities across the northeast. Designing and launching a new grant program that allows for community partners, schools, and families to implement versions of TRSA’s most successful events will multiply the accessibility of high-quality STEM experiences.

The PM-EO will collaborate closely with the Marketing Manager to ensure visibility of all TRSA programs for which the PM-EO is responsible. Aspects of professional development and curriculum design are supported by close collaboration with the K-20 Program Manager and CS Program Manager. The PM-EO will leverage continuous improvement practices to iterate on program design and implementation while communicating internally and externally to raise awareness and increase transparency.

This role should be expected to be able to process data and use Excel, deliver project management through software, and utilize all aspects of Google suite. Local travel to TRSA-sponsored activities as needed and occasional overnight travel.

Position Responsibilities:

Maintain and improve TRSA student-facing events.

  • Create schedules and content for events
  • Source all necessary supplies and materials in coordination with Office Manager
  • Collaborate with Marketing Manager on promotion and advertisement
  • Coordinate mentorship and volunteer opportunities with Volunteer Manager
  • In coordination with the K-20 Project Manager, implement program evaluation, improvement, and impact methods

Administer grants offered by TRSA to support the expansion of STEM opportunities and increase access to STEM supplies and materials.

  • Create schedules and procedures for grants
  • Ensure documentation, training, and support is provided for potential applicants
  • Coordinate grants to match goals of Project Managers
  • Ensure internal and external engagement in the creation, evaluation, and accountability of all grants
  • In coordination with the K-20 Project Manager, implement program evaluation, improvement, and impact methods
  • In coordination with the Marketing Manager, communicate impact to community partners

Develop the next phase of expanded TRSA programming opportunities across the northeast.

  • Design and launch a new grant program that allows for community partners, schools, and families to implement versions of TRSA’s most successful events.

OTHER DUTIES AS ASSIGNED:

  • Support development efforts such as staffing major fundraising events, supporting documentation and donor acknowledgment letters.
  • Support special projects and initiatives of TRSA and its partners as needed.

POSITION REQUIREMENTS:

  • Passion for STEM Education and providing high-quality events and programs for K-12 students and families.
  • Knowledge and understanding of the current STEM education landscape (including appropriate standards and relevant pedagogy)
  • Bachelor’s Degree or 3+ years experience with STEM, education, or nonprofits
  • Ability to work independently with minimal supervision 
  • Experience with writing, receiving, or assisting with grant proposals
  • Strong team support, organizational, project management, and time management skills 
  • Proficiency with technology, including Google Suite (docs, sheets, and slides, or equivalent programs)
  • Commitment to working within a team environment 
  • Flexibility to thrive in a dynamic fast-paced environment 
  • Consensus-building and conflict resolution skills 
  • Excellent organizational and communication skills (both written and verbal)
  • Professional Attitude and Workplace Demeanor
  • Valid Driver’s Licence and reliable transportation 
  • Ability to travel locally regularly (1+ local trips/week) and overnight occasionally (<3 nights/year)
  • Ability to lift up to 25 pounds, sit, stand, bend, and carry out responsibilities associated with planning and hosting events, competitions, and workshops. 

PREFERRED QUALIFICATIONS:

  • Bachelor’s Degree in a STEM-related field or Education
  • Previous industry experience in a STEM-related field
  • 5+ years of experience in education, grants (writing or administrating), or community service

COMPENSATION:

  • The starting salary range for Program Managers is set at $50,000 to $55,000.
  • Benefits package includes health, dental, and life insurance, 50% 401k matching, 160 hours of annual Paid Time Off, 40 hours of monthly Virtual Office Leave allowing employees to work off-site, and 10 holidays.

EQUAL EMPLOYMENT OPPORTUNITY:

In any of its activities or operations, TRSA shall not discriminate on the basis of race, color, religion (creed), gender, age, national origin (ancestry), disability, marital status, sexual orientation, military status, genetic information, or any other basis made unlawful by applicable federal, state, or local laws or regulations. This policy governs all aspects of employment, including hiring, job assignment, compensation, discipline, termination, and access to benefits and training.